Objective 1.3 Modify slides, handouts, and notes

  • 1.3.1 Modify slide masters and layouts
  • 1.3.2 Modify default settings for notes pages
  • 1.3.3 Modify default settings for handouts

1.3 Contents

1.3.2 Modify default settings for notes pages

You can print the speaker notes associated with slides as notes pages. Notes pages display one slide and the associated notes. There is only one notes master in a presentation.

On the notes master, you can control the page orientation and page background. You can also control whether the following elements appear on the notes pages:

  • Slide image
  • Speaker notes area
  • Header (in the upper-left corner) and footer (in the lower-left corner)
  • Date (in the upper-right corner)
  • Page number (in the lower-right corner)
You make changes to notes pages from Notes Master view by using the tools on the Notes Master tool tab.

The settings available on the Notes Master tool tab

Tip: The theme of the notes pages is set by the presentation. You can change the colors, fonts, and effects that are available to you when formatting the background by selecting them in the Background group.

To switch to Notes Master view

  • On the View tab, in the Master Views group, click the Notes Master button.

To change the page orientation of notes pages

  • On the Notes Master tool tab, in the Page Setup group, click Notes Page Orientation, and then click Portrait or Landscape.

To specify the elements that appear on notes pages

  • On the Notes Master tool tab, in the Placeholders group, select or clear the Header, Slide Image, Footer, Date, Body, or Page Number check box.

To format the background of notes pages

  • On the Notes Master tool tab, in the Background group, click Background Styles, and then click the preset background you want to use.

PowerPoint provides 12 background options based on the currently selected color set

Or

  1. On the Notes Master tool tab, in the Background group, click Background Styles, and then click Format Background.
  2. In the Format Background pane, configure a solid, gradient, textured, patterned, or picture background just as you would do on a slide.

To change the colors available for background formatting

  • On the Notes Master tool tab, in the Background group, click Colors, and then click the color set you want to use.

To close Notes Master view

  • On the Notes Master tool tab, in the Close group, click Close Master View.
  • On the View tab, in the Presentation Views or Master Views group, click any other view.
  • On the View Shortcuts toolbar at the right end of the status bar, click any view button.