Objective 1.3 Modify slides, handouts, and notes

  • 1.3.1 Modify slide masters and layouts
  • 1.3.2 Modify default settings for notes pages
  • 1.3.3 Modify default settings for handouts

1.3 Contents

1.3.3 Modify default settings for handouts

You can print slides with note-taking space for audience members as handouts. Handouts can display one, two, three, four, six, or nine slides. There is one handout master per slide configuration. Changes to any handout master affect all the handout configurations.

On the handouts master, you can control the page orientation and page background. You can also control whether the following elements appear on the handouts:

  • Header (in the upper-left corner) and footer (in the lower-left corner)
  • Date (in the upper-right corner)
  • Page number (in the lower-right corner)
You make changes to handouts from Handout Master view by using the tools on the Handout Master tool tab.

The settings available on the Handout Master tool tab

Tip: The theme of the handouts is set by the presentation. You can change the colors, fonts, and effects that are available to you when formatting the handout background by selecting them in the Background group.

To switch to Handout Master view

  • On the View tab, in the Master Views group, click the Handout Master button.

To change the page orientation of all handout configurations

  • On the Handout Master tool tab, in the Page Setup group, click Handout Orientation, and then click Portrait or Landscape.

To specify the elements that appear on all handout configurations

  • On the Handout Master tool tab, in the Placeholders group, select or clear the Header, Footer, Date, or Page Number check box.

To format the background of all handout configurations

  • On the Handout Master tool tab, in the Background group, click Background Styles, and then click the preset background you want to use.

Or

  1. On the Handout Master tool tab, in the Background group, click Background Styles, and then click Format Background.
  2. In the Format Background pane, configure a solid, gradient, textured, patterned, or picture background just as you would do on a slide.

To change the colors available for background formatting

On the Handout Master tool tab, in the Background group, click Colors, and then click the color set you want to use.

To preview the effect of changes on different handout configurations

  • On the Handout Master tool tab, in the Page Setup group, click Slides Per Page, and then click 1 Slide, 2 Slides, 3 Slides, 4 Slides, 6 Slides, 9 Slides, or Slide Outline.

To close Handout Master view

  • On the Handout Master tool tab, in the Close group, click the Close Master View button.
  • On the View tab, in the Presentation Views or Master Views group, click any other view.
  • On the View Shortcuts toolbar at the right end of the status bar, click any view button.