Objective 1.5 Change presentation options and views

  • 1.5.1. Display different views of a presentation
  • 1.5.2. Display and edit presentation properties
  • 1.5.3 Change slide size

1.5 Contents

1.5.1. Display different views of a presentation

The most common views for working with slide content and presentation structure

PowerPoint has several views in which you can create, organize, and display slides:

  • Normal This is the default view. You can work with the content of a specific slide and enter development and delivery notes.
  • Slide Sorter In this view, the slides of the presentation are displayed as thumbnails so that you can easily reorganize them and apply transitions and timings.
  • Reading View In this view, each slide fills the screen. You use this view to preview the presentation.
  • Slide Show In this view, each slide fills the screen. You use this view to deliver the presentation to an audience.
  • Notes Page In this view, each slide is displayed at the top of a page where you can add speaker notes. You can add speaker notes that consist of only text in the Notes pane in Normal view. However, to create speaker notes that contain elements other than text, such as a graphic or a chart, you must be in Notes Page view.
  • Slide Master, Handout Master, or Notes Master In these views, the masters that control the default design of the presentation components are displayed. You can make changes to the overall design by working with these masters.

See Also: For more information about slide masters, handout masters, and notes masters, see “Objective 1.3: Modify slides, handouts, and notes.” For more information about notes pages, see “Objective 1.6: Configure a presentation for print.” For more information about slide shows, see “Objective 1.7: Configure and present a slide show.”

While developing a presentation for which the slides or collateral will be printed, you can display the presentation in monochromatic formats to preview the slide content as it will appear when printed using the Grayscale or Pure Black And White print settings—two of the standard printing options to control the output of color slides on a monochrome printer. This can help to avoid overlapping elements that aren’t legible due to similar color tones of the content or the way that the print settings convert the content.

See Also: For more information about the Grayscale and Pure Black And White print settings, see “Objective 1.6: Configure a presentation for print.”

To display a different view of a presentation

  • On the View tab, in the Presentation Views group, click the Normal, Outline View, Slide Sorter, Notes Page, or Reading View button.
  • On the View Shortcuts toolbar at the right end of the status bar, click the Normal, Slide Sorter, or Reading View button.

To display a presentation as it will print on a monochrome printer

  • On the View tab, in the Color/Grayscale group, do either of the following:
    • To simulate the Grayscale print setting, click Grayscale.
    • To simulate the Pure Black And White print setting, click Black and White.