Objective 1.7 Configure and present a slide show

  • 1.7.1 Configure and present a slide show

1.7.1 Configure and present a slide show

Setting up a slide show

When you‘re preparing to deliver a slide show, you can configure the slide show settings to reflect the environment in which it will be presented. In the Set Up Show dialog box, you can specify the following:

  • How the presentation will be delivered
  • Whether all slides will be shown, or only a subset of the available slides
  • Whether an automatic slide show will loop continuously, be shown without narration, and be shown without animation
  • Whether slide timings will be used
  • Whether your hardware setup includes multiple monitors and, if so, whether you want to use Presenter view
  • What pen color and laser pointer color you want to use

To set up a slide show

1. On the Slide Show tab, in the Set Up group, click the Set Up Slide Show button.

2. In the Set Up Show dialog box, do any of the following, and then click OK:

• In the Show type area, select the method of delivery.

• In the Show options area, select the check boxes of the options you want to use, and select the pen and laser pointer colors from the menus.

• In the Show slides area, indicate whether you want to display the entire presentation, selected slides, or a selection that you’ve already assigned to a custom slide show.

• In the Advance slides area, select the method by which you want to move through the slide show.

• In the Multiple monitors area, if you’re displaying the slide show on a monitor or display device other than the one from which you’re delivering it, select that device in the Slide show monitor list and select the screen resolution at which you want to display the slide show in the Resolution list. If you want to display the presenter notes on one monitor and the slide show on the other, select the Use Presenter View check box.


You can control various presentation options for a slide show without having to modify the presentation

To rehearse slide show timings

For automatic slide shows, the length of time a slide appears on the screen is controlled by the slide timing that you configure. You can apply timings to a single slide, to a group of slides, or to an entire presentation, either by allocating time to each slide or by rehearsing the presentation while PowerPoint automatically tracks and sets the timings for you.

1. Display the first slide of the presentation.

2. On the Slide Show tab, in the Set Up group, click the Rehearse Timings button.

3. Rehearse the presentation, advancing the slides at the appropriate times.

4. When the slide show ends, click Yes in the Microsoft PowerPoint dialog box that opens, to save the recorded slide timings and apply them to the slides.

Tip: To restart the timing of a specific slide, on the Recording toolbar, click the Repeat button to reset the time for that slide to 0:00:00. To start the entire rehearsal over again, click the Close button on the Recording toolbar, and then click No in the message box that prompts you to keep the timings.

You can rehearse slide timings for your own information or to automate slide movement