MOS1.1. PowerPoint Advanced (English)

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Presentations that are intended to be viewed electronically often include hyperlinks to provide access to supporting information.

• That information might be on a hidden slide, in another presentation, in a file on your computer or your organization’s network, or on a website.

If you use Microsoft Outlook, you can also use a hyperlink to open an email message window so that people viewing the presentation can easily contact you.

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You can attach a hyperlink to any selected object, such as text, a graphic, a shape, or a table. Clicking the hyperlinked object then takes you directly to the linked location.

• Editing the object does not disrupt the hyperlink; however, deleting the object also deletes the hyperlink.

Jump directly to any other slide by using a hyperlink

Tip: While inserting a hyperlink from text (not an object), the Text To Display box is active and displays the selected text. (Otherwise, it is unavailable and displays <<Selection in Document>>.) You can change the text on the slide by entering alternative text in the box.

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To open the Insert Hyperlink dialog box

1. Select the text or object you want to link from.
2. Do any of the following:
   • On the Insert tab, in the Links group, click the Hyperlink button.
   • Right-click the selection, and then click Hyperlink.
   • Press Ctrl+K.

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To create a hyperlink to a slide

1. Open the Insert Hyperlink dialog box.
2. In the Link to area, click Place in This Document.
3. In the Select a place in this document list, click the slide you want, and then click OK.

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To create a hyperlink to a file

1. Open the Insert Hyperlink dialog box, and click Existing File or Web Page in the Link to area.
2. Do either of the following, and then click OK:
   • With Current Folder selected, locate and click the file you want.
   • Click Recent Files and then, in the list, click the file you want.

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To create a hyperlink to a webpage

1. Open the Insert Hyperlink dialog box, and click Existing File or Web Page in the Link to area.
2. Do either of the following, and then click OK:
   • In the Address box, enter the URL of the webpage.
   • Click Browsed Pages and then, in the list, click the URL you want.

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To create a hyperlink that creates a pre-addressed email message form

1. Open the Insert Hyperlink dialog box, and click E-mail Address in the Link to area.
2. In the E-mail address box, enter the recipient’s address.
3. If you want PowerPoint to automatically populate the Subject field of any email message created by clicking the hyperlink, enter the subject in the Subject box.
4. Click OK.

Tip: To test a hyperlink, you must be in Slide Show view or Reading view.

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To display alternative text when a user points to a hyperlink

In the Insert Hyperlink dialog box for the link, click the ScreenTip button. In the Set Hyperlink ScreenTip box, enter the text you want the ScreenTip to display. Then click OK.

If you don’t customize the ScreenTip, it displays the hyperlink destination and usage instructions

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To edit a hyperlink

1. Do either of the following:
   • Right-click the hyperlinked text or object, and then click Edit Hyperlink.
   • Select the hyperlinked text or object. Then on the Insert tab, in the Links group, click the Hyperlink button.
2. In the Edit Hyperlink dialog box, modify any aspect of the hyperlink. Then click OK.

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To remove a hyperlink

• Right-click the hyperlink, and then click Remove Hyperlink.
• Open the Edit Hyperlink dialog box, click Remove Link, and then click OK.

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