MOS1.1. PowerPoint Advanced (English)

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Text boxes are rectangular containers in which you can insert text.

• They don’t, by default, have an outline or shading and so are essentially invisible other than the text they contain.

Shapes are text boxes that have a visual overlay identified by the outline and fill. You can create many different types of shapes, including stars, banners, boxes, circles, squares, and clouds. To emphasize, illustrate, or embellish key points in a presentation, you can add simple shapes or complex arrangements of shapes to slides.

Over 150 shapes are available as starting points for a custom shape

See Also: If the simple shapes that are available don’t quite fit your needs, you can draw multiple shapes and group them to create a cartoon-like image. For information about grouping and ordering shapes, see “Objective 2.4: Order and group objects.”

After you insert a text box or shape on a slide, or if you select one of these objects by clicking it, the object is surrounded by a set of handles. You can change the dimensions, aspect ratio, or rotation of the object by dragging the handles.

For shapes, you can also adjust angles within the shape.

Text boxes have sizing and rotation handles; shapes also have angle-adjustment handles

PowerPoint handles the insertion of text in text boxes and shapes slightly differently:

• When you enter text in a text box, PowerPoint left-aligns the text and expands the container as necessary to hold it.
• When you add text to a shape, PowerPoint centers the text in the text container, which starts out the size of the shape body. If you enter more text, PowerPoint expands the text container but doesn’t change the shape size, so overflow text simply expands beyond the top and bottom of the shape.

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To insert a text box

1. On the Insert tab, in the Text group, click the Text Box button.
2. After the cursor changes to a plus sign, do either of the following:
   • Click anywhere on the slide to insert a single-character text box that expands as you type in it.
   • Drag to draw a text box of the approximate size that you want.

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To insert a shape

1. On the Insert tab, in the Illustrations group, click the Shapes button.
2. In the Shapes gallery, click the shape you want, and then do one of the following:
   • Click on the slide to insert a shape of the default dimensions.
   • Drag on the slide to insert a shape of a custom size and shape.

Tip: To draw a circle or a square, click the Oval or a Rectangle shape, and hold down the Shift key while you drag.

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To add text to a text box or shape

• Select the container or click in it, and then enter the text.
• Right-click the container, click Add Text or Edit Text, and then enter the text.

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To change the angles of a selected shape

• Drag the yellow adjustment handle or handles to change the internal dimensions of the shape without changing its size.

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To change the vertices of a selected shape

• vertex (pl. vertices) each angular point of a polygon, polyhedron, or other figure.

1. On the Format tool tab, in the Insert Shapes group, click the Edit Shape button, and then click Edit Points.
2. Drag the black intersection markers that appear on the shape to change specific vertices, or drag anywhere on the shape border.

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To replace a shape with another

1. Select the shape.
2. On the Format tool tab, in the Insert Shapes group, click Edit Shape, click Change Shape, and then click the shape you want.
   • The replacement shape retains the formatting and text content of the original shape.

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