Objective 3.3 Insert and format SmartArt graphics

  • 3.3.1 Insert and format SmartArt graphics

3.3 Contents

3.3.1b Format SmartArt graphics

PowerPoint window with SmartArt Graphic

SmartArt Tools > Design Tab

SmartArt Tools > FormatTab

To add text to a SmartArt graphic

  • Click a shape, and then enter the text.

Or

  1. Open the Text pane by doing one of the following:
    • Click the button (labeled with a left-pointing chevron) on the left side of the diagram’s frame.
    • On the Design tool tab, in the Create Graphic group, click the Text Pane button.
  2. Replace the placeholder list items with your own text.

To add a shape to a SmartArt graphic

  • In the Text pane, at the right end of the bullet after which you want to add the shape, press Enter, and then enter the text for the new shape.
  • Click the shape before or after which you want to add the new shape. On the Design tool tab, in the Create Graphic group, do either of the following:
    • To add a shape after the selected shape, click the Add Shape button.
    • To add a shape before the selected shape, click the Add Shape arrow and then click Add Shape Before.

To promote or demote a first-level diagram shape to a subordinate entry

  • On the Design tool tab, in the Create Graphic group, click the Promote or Demote button.
  • In the Text pane, click at the left end of an entry, and then press Tab to demote it or Shift+Tab to promote it.

Tip: Some SmartArt diagrams are not formatted to accept subordinate entries.

To move an existing shape

  • Drag the shape to the new location.
  • On the Design tool tab, in the Create Graphic group, click the Move Up or Move Down button.

To reverse the order of shapes in a SmartArt graphic

  • On the Design tool tab, in the Create Graphic group, click the Right To Left button.

To delete a shape from a SmartArt graphic

  • In the diagram, click the shape, and then press the Delete key.
  • In the Text pane, select the list item, and then press the Delete key.

To change the color scheme of a selected diagram

  • On the Design tool tab, in the SmartArt Styles group, click the Change Colors button, and then click the color scheme you want.

To apply a style to a selected diagram

  • On the Design tool tab, in the SmartArt Styles gallery, click the style you want to apply.

To apply a style to a selected diagram shape

  • On the Format tool tab, in the Shape Styles gallery, click the style you want to apply.

Or

  1. On the Format tool tab, click the Shape Styles dialog box launcher.
  2. In the Format Shape pane, on the Fill & Line, Effects, and Layout & Properties pages, choose the effects that you want to apply.

To reset diagram modifications

  • On the Design tool tab, in the Reset group, click the Reset Graphic button.

Exam Strategy: Many formatting options are available from the Design and Format tool tabs. Be familiar with the options available on the tool tabs and in the associated dialog boxes.