MOS1.1. PowerPoint Advanced (English)

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There are many ways of communicating information to audiences. PowerPoint is primarily a visual medium through which a presenter displays static information. However, PowerPoint presentations can also include sound and video.

In addition to the sound effects that are available for slide transitions, you can play audio clips for a specific length of time or throughout an entire slide show. For example, you might include light background music during a slide show that plays repeatedly while an audience is entering the room, emphasize a point by playing a sound clip, or prerecord the audio presentation for each slide. You can insert audio clips from a local source or record them directly in PowerPoint.

If part of the information that you want to convey to your audience is in video form, you can embed that video on a slide instead of having to play it from a different device. This helps to keep your audience focused on your presentation, and simplifies the setup necessary to present the video. You can insert video clips from an online or local source.

You can generate embed codes from online video services

When you insert an audio clip on a slide, a translucent speaker icon appears in the center of the slide. You can move or resize the icon, and hide it during a slide show. When the speaker icon is selected, PowerPoint displays a Play/Pause button, a progress bar, an elapsed time counter, and a volume control.

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To embed an existing audio clip on a slide

1. Save the audio clip on your computer, a connected drive, or a network-connected location.
2. On the Insert tab, in the Media group, click the Audio button, and then click Audio on My PC.
3. In the Insert Audio dialog box, browse to the audio file location, click the audio file or thumbnail, and then click Insert.

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To record and embed an audio clip

On the Insert tab, in the Media group, click the Audio button, and then click Record Audio. In the Record Sound dialog box, enter a name for the audio clip, and then click the Record button (the red dot). Deliver the audio content that you want to record, and when you finish, click the Stop button (the blue square).  Do any of the following: Click the Play button to play back the audio clip. Click the Record button to re-record the audio clip. Click Cancel to close the dialog box without saving the audio clip. Click OK to embed the recorded audio on the slide.

You can rename the clip before or after recording it When not selected, the audio icon can be difficult to see against a busy slide background

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To insert a local video clip

1. Do either of the following:
   • In a content placeholder, click the Insert Video button. Then in the Insert Video window, click From a file.
   • On the Insert tab, in the Media group, click the Video button, and then click Video on My PC.
2. In the Insert Video window, browse to the video location, click the video file or thumbnail, and click Insert.

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To insert an online video clip

• In a content placeholder, click the Insert Video button.
• On the Insert tab, in the Media group, click the Video button, and then click Online Video.
• In the Insert Video window, click the video source. Then browse to the video location, click the video file or thumbnail, and click Insert.

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