Objective 5.1 Merge content from multiple presentations

  • 5.1.1 Display multiple presentations
  • 5.1.2 Reuse slides from other presentations
  • 5.1.3 Compare, combine, and review differences
  • 5.1.4 Manage comments

5.1 Contents

5.1.1 Display multiple presentations

PowerPoint displays each presentation you open in its own program window. As a result, you can not only switch among open presentations, but you can also view multiple presentations simultaneously. You can display windows side by side or in a cascading arrangement so that you can easily click the one you want.

When you want to view two different parts of the same presentation, you can open a second instance of the presentation in a separate window, arrange the windows side by side, and then scroll the windows independently. (In fact, you can open many instances of a presentation.) Each window is identified in the title bar by the instance number after the file name. Changes that you make to any instance of the open presentation are immediately reflected in all instances.

View tab, Window group

To display more than one presentation at the same time

  1. Open the presentations that you want to display.
  2. On the View tab, in the Window group, do either of the following:
    • To arrange the open program windows side by side, click Arrange All.
    • To arrange the open program windows in an overlapping formation, click Cascade.

Tip: You can use standard Windows window-management techniques to move PowerPoint program windows on the screen and snap them to the sides or quadrants of the screen.

To display the same presentation in multiple windows

  1. On the View tab, in the Window group, click New Window.
  2. Arrange the open windows. In each window, scroll to a part of the presentation that you want to display.