Objective 5.1 Merge content from multiple presentations

  • 5.1.1 Display multiple presentations
  • 5.1.2 Reuse slides from other presentations
  • 5.1.3 Compare, combine, and review differences
  • 5.1.4 Manage comments

5.1 Contents

5.1.3 Compare, combine, and review differences

Exam Strategy: Viewing, accepting, and rejecting revisions in PowerPoint is not as intuitive as it is in Microsoft Word. Take some time to practice making changes to a presentation and comparing it with the original version to become familiar with ways of working with this feature.

You can compare two versions of the same presentation by merging changes made in one version into the other. The differences are recorded in the combined presentation as revisions. You can view the suggested changes and then accept or reject them.

Icons in the Thumbnails, Slide, and Revision panes indicate content and structure changes

To combine two versions of the same presentation

  1. With one version open, on the Review tab, in the Compare group, click Compare.
  2. In the Choose File to Merge with Current Presentation dialog box, locate and double-click the version you want to combine.

To review revisions

  • On the slide, click any revision icon to display revision details.

Or

  1. In the Revisions pane (which opens automatically after you combine two versions), display the Details page.
  2. In the Slide Changes box, click any revision to display details.
  3. On the Review tab, in the Compare group, click Next to move to the next slide with changes.

Or

  1. In the Revisions pane, display the Slides page.
  2. In the Thumbnails pane, click any slide to display the original version in the Slide pane and the modified version in the Revisions pane.

To accept or reject revisions

  • With a revision active, on the Review tab, in the Compare group, click Accept or Reject.
  • On the Slides page of the Revisions pane, point to a revised slide, and then click Accept Changes or Reject Changes.
  • In the ScreenTip displaying the revision details for an object, do any of the following:
    • Select the All changes to check box to implement all changes to the object.
    • Select the check box of an individual revision to implement the change.
    • Clear the check box of a revision to reject the change.

To complete the review process

  • On the Review tab, in the Compare group, click End Review to discard unaccepted changes and all markup.

Tip: To accept changes without displaying the details, on the Review tab, in the Compare group, click the Accept arrow, and then click Accept All Changes To This Slide or Accept All Changes To The Presentation. If you change your mind, in the Compare group, click the Reject arrow, and then click Reject All Changes To This Slide or Reject All Changes To The Presentation.