Objective 5.1 Merge content from multiple presentations

  • 5.1.1 Display multiple presentations
  • 5.1.2 Reuse slides from other presentations
  • 5.1.3 Compare, combine, and review differences
  • 5.1.4 Manage comments

5.1 Contents

5.1.4 Manage comments

If you are asked to review a presentation, you can give feedback about a slide, without disrupting its text and layout, by inserting a comment.

  • If you add a comment without first selecting an object on the slide, a small comment icon appears in the upper-left corner of the slide.
  • If you select an object before adding the comment, the comment icon appears in the upper-right corner of the object.

You add comments in the Comments pane, where comments are identified by the user name specified on the General page of the PowerPoint Options dialog box.

  • You can work with the Comments pane open, or close it until you need it again.

Closing the Comments pane leaves the comment icons on the slide. Clicking a comment icon opens the Comments pane and displays the selected comment.

A comment icon appears next to the active slide element

You can turn the display of comments on and off and move quickly back and forth among the comments by using the commands in the Comments group on the Review tab.

You can reply to comments to create a focused conversation about a slide or slide object.

You can delete comments individually, delete all the comments on a slide, or delete all the comments in a presentation.

To open the Comments pane

  • On the Review tab, in the Comments group, click the Show Comments button (not the arrow, which opens a menu of options).
  • To the right of the ribbon tabs, click the Comments button.

Quickly access the Comments pane by clicking the Comments button

Tip: The Comments button was added to the ribbon in an update to PowerPoint 2016. If you don’t subscribe to Office updates, your installation of PowerPoint might not include this button.

To insert a comment

  1. Click the slide or object on the slide to which you want to attach a comment.
  2. On the Review tab, in the Comments group, click New Comment.
  3. In the Comments pane, enter the comment in the box that opens.

To display the subject of a specific comment

  • In the Comments pane, click the comment icon.

To close the Comments pane

  • Click the Close button in the upper-right corner of the Comments pane to close the pane.

To display and hide comment icons on slides

  • On the Review tab, in the Comments group, click the Show Comments arrow, and then on the Show Comments menu, click Show Markup.

To move among comments

  • In the Comments pane, click Previous or Next.
  • On the Review tab, in the Comments group, click Previous or Next.

To edit a comment

  • In the Comments pane, click the comment, and then modify the text.

To reply to a comment

  • In the Comments pane, click the Reply box for the comment, and then enter your reply.

To delete a specific comment

  • Right-click the comment icon, and then click Delete Comment.
  • Click the comment icon, and then on the Review tab, in the Comments group, click Delete.
  • In the Comments pane, point to the comment, and then click the Delete button (the X) that appears.
  • To delete all the comments on the current slide
  • On the Review tab, in the Comments group, click the Delete arrow, and then click Delete All Comments and Ink on This Slide.

To delete all the comments in the presentation

  1. On the Review tab, in the Comments group, click the Delete arrow, and then click Delete All Comments and Ink in This Presentation.
  2. To confirm the deletion, click Yes.