Objective 5.2 Finalize presentations

  • 5.2.1 Protect presentations
  • 5.2.2 Inspect presentations for issues
  • 5.2.3 Proof presentations
  • 5.2.4 Preserve presentation content
  • 5.2.5 Export presentations to other formats

5.2 Contents

5.2.3 Proof presentations

The AutoCorrect feature detects and automatically corrects many common capitalization and spelling errors, such as teh instead of the or WHen instead of When. You can customize AutoCorrect to recognize words you frequently misspell.

 

Tip: You can also use AutoCorrect entries to automate the typing of frequently used text, such as replacing an abbreviation of a company name with the full name of the company.

You can add your own frequent misspellings to the AutoCorrect list

By default, PowerPoint checks the spelling of anything you enter against its built-in dictionary. To draw attention to a word that is not in its dictionary and that might be misspelled, PowerPoint underlines it with a red wavy underline.

Tip: To turn off the display of red wavy lines, clear the Check Spelling As You Type check box on the Proofing page of the PowerPoint Options dialog box.

You can correct the marked spelling errors immediately or ignore the red wavy underlines and instead handle all the potential misspellings in the presentation at one time by clicking options in the Spelling pane.

You can add correctly spelled words that are flagged as misspellings to the supplemental dictionary so that PowerPoint will not flag them in the future.

The spelling checker suggests corrections

To add an entry and its replacement to the AutoCorrect list

  1. On the Proofing page of the PowerPoint Options dialog box, in the AutoCorrect options area, click AutoCorrect Options.
  2. On the AutoCorrect tab of the AutoCorrect dialog box, enter the misspelling in the Replace box.
  3. Enter the correction in the With box.
  4. Click Add, and then click OK.

To correct a word that is marked by a red wavy underline

  • Right-click the word, and then click the suggested replacement you want.

To check the spelling of the entire presentation at one time

  1. On the Review tab, in the Proofing group, click Spelling.
  2. For each word PowerPoint flags, do one of the following in the Spelling pane:
    • To ignore the flagged word, click Ignore or Ignore All.
    • To change the flagged word, click a suggested correction, or enter the correction in the Change to box. Then click either Change or Change All.
    • To delete a duplicated word, click Delete.
    • To add a word to the supplemental dictionary, click Add.