Objective 5.2 Finalize presentations
- 5.2.1 Protect presentations
- 5.2.2 Inspect presentations for issues
- 5.2.3 Proof presentations
- 5.2.4 Preserve presentation content
- 5.2.5 Export presentations to other formats
5.2 Contents
5.2.4 Preserve presentation content
Before you share a media-intensive presentation with other people, you might want to compress the media to make the presentation file smaller and more portable. PowerPoint offers three levels of compression.
If an audio or video clip has already been compressed, the Compress Media tool doesn’t change it
If your presentation uses specialized fonts that might not be available on a viewer’s computer, you can embed the fonts in the presentation to ensure that the presentation content appears as you intend it to.
Embedding fonts is particularly important when a presentation uses corporate licensed fonts
To compress media
- On the Info page of the Backstage view, click Compress Media, and then click Presentation Quality, Internet Quality, or Low Quality.
Important: The Compress Media button appears on the Info page only if the presentation contains audio clips or video clips.
To reverse a compression operation
- On the Info page of the Backstage view, click Compress Media, and then click Undo.
To embed fonts in a presentation
- On the Save page of the PowerPoint Options dialog box, in the Preserve fidelity when sharing this presentation section, select the Embed fonts in the file check box.
- Do either of the following, and then click OK:
- To embed only the characters that are necessary for the current version of the presentation, click Embed only the characters used in the presentation.
- To embed all characters of all fonts that are present in the presentation so that they are available to another person who works with the presentation, click Embed all characters.
- Save the modified presentation, or save a copy of the presentation that is for the express purpose of distribution, and close the smaller original file without saving the changes.