Objective 5.2 Finalize presentations

  • 5.2.1 Protect presentations
  • 5.2.2 Inspect presentations for issues
  • 5.2.3 Proof presentations
  • 5.2.4 Preserve presentation content
  • 5.2.5 Export presentations to other formats

5.2 Practice & Exam Tasks

Practice Tasks

The practice file for these tasks is located in the Objective 5-2 practice file folder. The folder also contains a result file that you can use to check your work.

1. Open the PowerPoint_5-2 presentation and do the following:

  1. On slide 2, correct the spelling of infermation.
  2. Check the spelling of the entire presentation, correcting any mistakes that the spelling checker identifies.
  3. Add the term CSCom to the dictionary.
  4. Add the correct spelling of employes to the AutoCorrect substitution table.

PP16_PracticeTask_5-2_Ex01
2. Use the Document Inspector to locate and remove all identifying and tracking information and comments from the file. Leave the speaker notes in the presentation.

PP16_PracticeTask_5-2_Ex02

3. Assign the password P@ssword to the presentation so that the file can be opened but not changed.

4. Save the presentation with the name MyPassword, and close it.

PP16_PracticeTask_5-2_Ex03-04
5. Open a read-only version of the password-protected MyPassword presentation and do the following:
  1. Verify that it’s not possible to edit the content and close the file.
  2. Then open a version you can edit.
  3. Remove the password from the file, and save it as PowerPoint_5-2a.pptx.

PP16_PracticeTask_5-2_Ex05
6. In the PowerPoint_5-2a presentation, do the following:
  1. Using the Package for CD tool, export the presentation to a package named MyPackage and save it in the practice file folder.
  2. Mark the presentation as final.

PP16_PracticeTask_5-2_Ex06

7. Save the presentation as PowerPoint_5-2b.pptx.

8. Open the PowerPoint_5-2_results presentation. Compare the two presentations to check your work. Then close the open presentations.

Exam Tasks

Open the PP16_ExamTask_5-2.pptx presentation and do the following:

Remove document properties and personal information.

PP16_ExamTask_5-2-2_Ex01

Inspect for and remove annotations and content that is positioned off the slide.

  • Tip: make sure you have selected the appropriate check boxes (Ink and Off-slide content) in the Document Inspector dialog box.

PP16_ExamTask_5-2-2_Ex02

Embed the fonts for only the characters used in the presentation. Save the presentation.

PP16_ExamTask_5-2-4_Ex01
Save the presentation to the Documents folder as a PDF file named "Quality".

PP16_ExamTask_5-2-5_Ex01
Save the presentation to the Documents folder as an XPS file named "AnnualMeeting".

PP16_ExamTask_5-2-5_Ex02